Event Coordinator
Full-Time - Hybrid (Colorado Springs) or Remote
Colson Center Ministry Opportunities
The Colson Center equips Christians with the clarity, confidence, and courage they need to live like Christians in this cultural moment. All employees are part of our ministry effort, and each are assigned significant responsibilities to move our mission and vision forward. This description lays out the key ministry areas this position leads and supports.
Ministry Position Summary
The Event Coordinator supports the successful planning and delivery of internal and external Colson Center events. Under the direction of the Director of Customer Experience, this position coordinates pre-event planning, on-site execution, and post-event follow-up to create an organized and positive experience for attendees.
Key Ministry Responsibilities
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Develop a complete understanding of the requirements for each event as assigned by the Director of Customer Experience.
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Research vendors and venues and recommend options to the Director of Customer Experience based on event requirements and budget.
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Manage assigned events from initial planning through post-event follow-up, ensuring that timelines, logistics, budgets, and stakeholder expectations are addressed.
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Handle the day-to-day administration of events and programs, including order placement, banquet event order reviews, vendor monitoring, travel planning, restaurant reservations, attendee support, registration tracking, and reporting.
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Develop and maintain project plans, timelines, task assignments, budgets, and status updates for assigned events.
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Coordinate across teams to confirm event objectives, roles, deadlines, communications, and deliverables.
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Provide on-site event support as assigned, including vendor coordination, registration, attendee assistance, schedule management, and issue resolution.
Guidelines for All Employees
The Holy Bible, Statement of Beliefs/Faith, Employee Handbook, KPIs for role, motivated by the mission of the Colson Center.
Minimum Qualifications
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Education: Bachelor's degree preferred, or a combination of education and experience.
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Experience: Two or more years of experience coordinating events in a dynamic, fast-paced environment, with demonstrated ability to adapt to changing needs, build effective systems, manage multiple priorities, and create an organized, positive guest experience.
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Knowledge areas: Event planning and logistics, customer relationship management systems, and digital project management.
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Computer/Tech Skills: Intermediate proficiency with project management tools such as Asana and familiarity with digital marketing, customer relationship management, sales, and event management platforms such as HubSpot; ability to learn new systems quickly. Experience with Cvent or another event management platform is strongly preferred.
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Physical: Ability to communicate effectively, use a computer, and remain mobile for extended periods while support and serving guests at events.
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Travel requirements: Ability to travel approximately six to eight times per year.
Compensation & Benefits
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Salary range: $50,000-$60,000 per year
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Benefits: Medical, Dental, Vision, HRA, 403b, Disability, PTO